Official Statement Template

This one-page letter template is for companies, organizations, or spokespeople issuing a formal statement about an issue or incident. It includes fields for date and time, the company name, a plain factual summary of what happened, what is being done, what affected people should do, where to get help or updates, and when the next update will be provided. It also includes a media contact section with name, email, and phone fields, plus guidance to stay accurate, brief, and empathetic.

Free printable · PDF

1 page
US Letter — choose “Fit to page” for A4
PDF, 52 KB

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Free for personal, family and classroom use.

Need to edit it? The full pack has the editable Word and Excel files plus all 10 sheets — $9.00, one-time.

Use the sheet to draft a clear statement before it is shared with customers, staff, the media, or other affected groups. Fill in only confirmed facts, review the response steps and update timing, and have legal counsel check statements involving liability before release.

Good for

Public statement after a service outage
Incident update for customers or staff
Media release with contact details

Tip: Print on letter-size paper and keep one completed draft with approved contact details for faster updates.

10 files · PDF, DOCX, XLSX

Get every sheet: Press Release Template Pack

This sheet plus 9 more in one download, with the editable Word and Excel files. Ten editable press release formats plus a media kit checklist — Word, PDF and Excel.

$9.00 USD, one-time 10 files · about $0.90 each